Privacy Policy

Welcome to VoteMate ("we," "our," "us"). Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our websites (votemateus.org and votemate.io) and use our services. This policy applies to all visitors, users, and others who access our services.

We may collect the following types of information:

Personal Data You Provide: When you sign up for an account, donate, subscribe to our newsletter, or interact with our services, we may collect information such as your name, email address, phone number, and payment details.

Donations through Zeffy: We facilitate donations through an integration with Zeffy, a third-party service. VoteMate does not store or process any payment information directly. Users should refer to Zeffy's Privacy Policy for details on how their payment information is handled. When you make a donation, Zeffy processes your payment details, and we receive limited transaction information, such as your name and email, for record-keeping purposes.

CRM Data Collection: We collect and store email addresses and other user-provided information in our CRM system, HubSpot, for communication, outreach, and marketing purposes. Users can opt out of marketing emails at any time by following the unsubscribe link in our emails or by contacting us directly.

Career Interest Data: We collect and store basic information from individuals interested in careers with us, which is stored in HubSpot for hiring and recruitment purposes. If an applicant wishes to have their information removed from our records, they may contact us at support@votemateus.org.

Automatically Collected Data: We collect certain information automatically when you interact with our website, including your IP address, browser type, pages visited, and device details.

Cookies and Tracking Technologies: We use cookies and similar technologies to improve your experience, analyze website traffic, and provide relevant content. We also use analytics tools, such as Google Analytics, to gather anonymized website usage data. You can manage cookies through your browser settings.

To collect and manage donation records processed via Zeffy.

To manage and store email addresses and user-provided information in our CRM system, HubSpot, for communication and outreach purposes.

To collect and store basic information from individuals interested in careers with us, which is stored in HubSpot for hiring and recruitment purposes.

To provide, maintain, and improve our services.

To process donations and financial transactions securely.

To communicate with you, including responding to inquiries and sending updates, newsletters, and research surveys (where applicable, and with consent).

To protect against fraud, security threats, and unauthorized access.

To analyze trends and user interactions to enhance our platform.

To comply with legal obligations and enforce our policies.

We do not sell your personal information.

However, we may share information in the following cases:

With Service Providers: We may share personal data with trusted third-party vendors who help us operate, such as payment processors, email marketing providers, and website hosts.

Legal Requirements: We may disclose personal data when required by law, to comply with legal processes, or to protect our rights, users, and the public.

With Your Consent: We may share personal data when you provide consent or request us to do so.

We implement industry-standard technical, administrative, and organizational safeguards to help protect your personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. Our platform is hosted on Microsoft Azure, which provides robust security measures, including encryption, access controls, and continuous monitoring to help protect stored data. However, no method of transmission over the internet is completely secure. We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Where applicable, we follow data minimization and retention best practices.

Depending on your location, you may have rights regarding your personal data, including:

The right to access, update, or delete your information.

The right to object to or restrict certain processing activities.

The right to opt out of marketing communications.

The right to withdraw consent for processing where applicable.

The right to disable cookies through your browser settings.

To exercise these rights, you may view the settings page when signed in at votemate.io or contact us at support@votemateus.org.